Paper-based systems are inefficient and risky. Digital document management transforms how you handle property paperwork.
Problems with Paper
Storage Issues
- Physical space required
- Organization challenges
- Retrieval difficulties
- Filing backlogs
Risk Factors
- Loss or damage
- No backup copies
- Access limitations
- Security concerns
Benefits of Going Digital
Efficiency
- Instant search and retrieval
- Easy sharing
- Remote access
- Automatic organization
Security
- Encrypted storage
- Access controls
- Automatic backups
- Audit trails
Compliance
- Document retention
- Version control
- Easy audits
- Legal discovery ready
Documents to Digitize
Property Documents
- Title deeds
- Building plans
- Ejari certificates
- Insurance policies
Tenant Documents
- Signed contracts
- ID copies
- Correspondence
- Move-in reports
Financial Documents
- Invoices
- Receipts
- Bank statements
- PDC images
Implementation Steps
- Assess - Inventory current documents
- Select - Choose document management system
- Scan - Digitize existing documents
- Organize - Create folder structure
- Adopt - Use digital for new documents
- Dispose - Securely shred after scanning
ProperLE includes secure document storage with automatic organization by property and tenant.